A guide to help you choose the ideal venue for your event.
The Importance of Asking the Right Questions
A venue isn’t just a space—it should meet every requirement for your event. Asking the right questions can help you make informed and confident decisions.
The Must-Ask Questions
Before signing a contract, here’s what you need to clarify:
- What’s included in the rental fee? Is the rental fee inclusive of furniture, AV equipment, and setup/cleanup services?
- What are the payment terms? Are deposits required, and when are final payments due?
- What’s the cancellation or refund policy? Understand the financial implications of any unexpected changes.
- Are there vendor restrictions? Some venues have exclusive catering or decor partnerships.
- What’s the maximum capacity? Ensure the venue can comfortably host your guests while meeting safety requirements.
- Are there time restrictions? What time restrictions exist for setup, event duration, and breakdown to ensure your schedule is smooth?
Tailoring the Venue to Fit Your Vision
Beyond the basics, dive deeper into how the venue can cater to your unique vision:
- Is the layout flexible for your desired setup?
- Can the space accommodate entertainment, like live bands or DJs?
- Does the venue offer onsite support, such as coordinators or tech teams?
Visit the Venue Before Booking: Pro Tip
Photos and videos are helpful, but nothing compares to experiencing the venue in person. Be sure to assess parking, accessibility, and ambiance.
How Claridge Simplifies Venue Selection
Choosing Claridge means easy venue selection with clear communication and expert assistance throughout the process.
